WINTER PREPARATION CHECKLIST

WINTER PREPARATION CHECKLIST

I. GENERAL PREPARATION (Applicable to All Properties)

• Schedule HVAC inspection and maintenance (heating system tune-up, filter changes, duct cleaning).

• Inspect and insulate exposed pipes to prevent freezing.

• Check thermostats and zone controls for accuracy and function.

• Test emergency backup systems (generators, battery lights, sump pumps).

• Review snow and ice removal contracts with vendors.

• Stock ice melt, shovels, and sand at all entrances and walkways.

• Inspect and repair weather stripping, door sweeps, and window seals.

• Clear gutters and downspouts to prevent ice dams.

• Confirm roof integrity — check for loose shingles, flashing, and drainage.

• Review emergency contact list (plumbers, electricians, HVAC techs).

• Test fire alarms, smoke detectors, and CO2 detectors.

• Ensure indoor temperatures meet minimum code or lease requirements.

II. COMMERCIAL PROPERTIES

Building Systems

• Calibrate building automation systems for heating efficiency.

• Inspect boilers, pumps, and expansion tanks.

• Flush and treat hydronic heating systems (glycol levels, leaks).

• Test roof drains, scuppers, and internal drains.

• Verify air balance in large spaces to prevent cold spots.

Exterior & Safety

• Schedule parking lot and sidewalk de-icing plan.

• Mark curbs, fire hydrants, and paths with reflective stakes before snow.

• Check exterior lighting and timers for early dusk hours.

• Inspect loading docks and bay doors for seal integrity.

Interior & Operations

• Adjust cleaning schedules for wet/muddy entry mats.

• Ensure tenant HVAC systems are serviced and filters replaced.

• Communicate winter emergency procedures to tenants and staff.

• Review roof access safety protocols for maintenance staff.

• Inspect sprinkler systems and confirm freeze protection in unheated areas.

III. RESIDENTIAL PROPERTIES

Building Systems

• Service furnaces, boilers, or heat pumps.

• Replace furnace filters and clean vents.

• Bleed radiators (if applicable).

• Check chimneys and flues for obstructions or buildup.

• Inspect and test sump pumps in basements or crawl spaces.

Exterior & Grounds

• Drain and shut off exterior hose bibs.

• Store garden hoses, patio furniture, and equipment.

• Check foundation vents and seal gaps against pests.

• Inspect driveways and walkways for cracks to avoid freeze damage.

• Schedule tree trimming near buildings or power lines.

Interior & Safety

• Test and replace batteries in smoke and CO detectors.

• Insulate attics and crawl spaces for better heat retention.

• Review emergency heating plan (space heaters, blankets, backup power).

• Remind residents to keep thermostat above 55°F when away.

• Check window locks and latches for tight sealing.

IV. ADMINISTRATIVE & COMMUNICATION

• Notify tenants/residents of winter maintenance policies.

• Share emergency contact numbers and after-hours procedures.

• Review insurance coverage for winter-related damage.

• Document and photograph pre-winter property condition for records.

• Schedule monthly inspections during the winter season.